records management pdf

endobj >> 96 0 obj >> /Contents 146 0 R Records management, also known as records and information management, is an organizational function devoted to the management of information in an organization throughout its life cycle, from the time of creation or receipt to its eventual disposition.This includes identifying, classifying, storing, securing, retrieving, tracking and destroying or permanently preserving records. Our staff is available and ready to assist you in keeping DePaul University … /Rotate 0 /Parent 2 0 R /MediaBox [0.0 0.0 595.0 842.0] 60 0 obj >> /MediaBox [0.0 0.0 595.0 842.0] << << /Rotate 0 So, take a moment to read through this document and do not hesitate to reach out to our staff if you have any questions, comments or concerns. /Parent 2 0 R /Contents 138 0 R endobj 6 0 obj /Resources 205 0 R >> /CropBox [0.0 0.0 595.0 842.0] /Contents 240 0 R /Rotate 0 1 0 obj /CreationDate (D:20201123102055-00'00') /Rotate 0 A record can be a tangible paper object or it can be in digital or electronic form. 39 0 obj >> /Parent 2 0 R 34 0 R 35 0 R 36 0 R 37 0 R 38 0 R 39 0 R 40 0 R 41 0 R 42 0 R 43 0 R << /Type /Page /Resources 103 0 R endobj /CropBox [0.0 0.0 595.0 842.0] /MediaBox [0.0 0.0 595.0 842.0] /Rotate 0 << /Contents 170 0 R /Type /Page /Type /Page /Resources 173 0 R "Public record" or "record" means recorded information that documents a transaction or activity by or with any public officer, agency or employee of an agency. /Rotate 0 Many of them are already done by staff as part of Many of them are already done by staff as part of their daily work and simply require common sense and adherence to standard operating procedures. endobj endobj /MediaBox [0.0 0.0 595.0 842.0] endobj /Parent 2 0 R 63 0 obj /MediaBox [0.0 0.0 595.0 842.0] /Resources 157 0 R /Rotate 0 >> /Type /Page /MediaBox [0.0 0.0 595.0 842.0] /Parent 2 0 R /Contents 216 0 R >> Records Management: The systematic control of records throughout their life cycle. /Contents 266 0 R /Resources 93 0 R January 2012 (Revision 1 Incorporated May 2012) THE SECRETARY OF THE NAVY . /Contents 128 0 R /Font 273 0 R /Contents 174 0 R >> /Parent 2 0 R 66 0 obj /MediaBox [0.0 0.0 595.0 842.0] << endobj /Rotate 0 /Resources 269 0 R << endobj >> /Parent 2 0 R >> 1. >> /Type /Page endobj /Resources 125 0 R /Type /Page << /CropBox [0.0 0.0 595.0 842.0] /Resources 155 0 R /Contents 152 0 R ISO 15489-1:2016 applies to the creation, capture and management of records regardless of structure or form, in all types of business and technological environments, over time. << /Contents 164 0 R >> endobj 17 0 obj /CropBox [0.0 0.0 595.0 842.0] >> /Parent 2 0 R /CropBox [0.0 0.0 595.0 842.0] /MediaBox [0.0 0.0 595.0 842.0] 89 0 obj %���� /Parent 2 0 R >> >> << endobj 45 0 obj /Type /Page %PDF-1.4 << The input and collection establishes protocols for employees to follow on how data is created and the filing system it should follow for easy retrieval later. /Resources 123 0 R 80 0 obj endobj /CropBox [0.0 0.0 595.0 842.0] endobj >> >> /CropBox [0.0 0.0 595.0 842.0] /XObject << << >> n»3Ü£ÜkÜGݯz=Ä•[=¾ô„=ƒBº0FX'Ü+œòáû¤útøŒûG”,ê}çïé/÷ñ¿ÀHh8ğm W 2p[àŸƒ¸AiA«‚Nı#8$X¼?øAˆKHIÈ{!7Ä. 61 0 obj /MediaBox [0.0 0.0 595.0 842.0] /Parent 2 0 R 49 0 obj /Rotate 0 /Resources 99 0 R /Resources 169 0 R /Parent 2 0 R /Contents 192 0 R /MediaBox [0.0 0.0 595.0 842.0] /MediaBox [0.0 0.0 595.0 842.0] /Resources 171 0 R /CropBox [0.0 0.0 595.28 841.89] /Parent 2 0 R << /Rotate 0 /CropBox [0.0 0.0 595.0 842.0] /MediaBox [0.0 0.0 595.0 842.0] /CropBox [0.0 0.0 595.0 842.0] /Contents 254 0 R endobj << Table of Issuance and Revisions/Changes . /Resources 119 0 R ADRM Assistant Departmental Records Manager B/D Bureau and department CCGO Central Cyber Government Office CM Content management DRM Departmental Records Manager EDMS Electronic Document Management System EIM Electronic information management ERKS Electronic recordkeeping system ERM Electronic records management FR of an ERKS Functional Requirements of an Electronic … << /A 276 0 R /Rotate 0 << /Type /Page /Contents 140 0 R /MediaBox [0.0 0.0 595.0 842.0] << endobj 20 0 obj endobj 23 0 obj /Rotate 0 /Contents 120 0 R << /MediaBox [0.0 0.0 595.0 842.0] /CropBox [0.0 0.0 595.0 842.0] Qu’est que le Records Management ? 24 0 obj 97 0 obj /Parent 2 0 R /Contents 204 0 R << Le Records Management réfère à la gestion administrative des processus de création, organisation, maintenance, utilisation, recherche et élimination des documents produits par l’entreprise. 78 0 obj /Rotate 0 /CropBox [0.0 0.0 595.0 842.0] /CropBox [0.0 0.0 595.0 842.0] /Resources 203 0 R /Resources 249 0 R << >> 51 0 obj >> >> /Contents 180 0 R Legal and compliance. << 62 0 obj /Type /Page /Type /Page Records management : gestion et conservation des documents en toute sécurité / Association française de normalisation. /Rotate 0 /CropBox [0.0 0.0 595.0 842.0] /Parent 2 0 R /Type /Page endobj << /Resources 241 0 R /MediaBox [0.0 0.0 595.0 842.0] /MediaBox [0.0 0.0 595.0 842.0] /Rotate 0 << /Parent 2 0 R endobj Records management involves multiple areas of data collection, storage and eventually proper destruction. /Type /Page >> /Type /Page 68 0 obj /MediaBox [0.0 0.0 595.0 842.0] /CropBox [0.0 0.0 595.0 842.0] /CropBox [0.0 0.0 595.0 842.0] /Contents 102 0 R << 74 0 obj << /Resources 151 0 R /Parent 2 0 R 56 0 obj 54 0 R 55 0 R 56 0 R 57 0 R 58 0 R 59 0 R 60 0 R 61 0 R 62 0 R 63 0 R /Contents 188 0 R /Parent 2 0 R /CropBox [0.0 0.0 595.0 842.0] /Contents 206 0 R /MediaBox [0.0 0.0 595.0 842.0] >> /Parent 2 0 R << 28 0 obj /Type /Page 81 0 obj /CropBox [0.0 0.0 595.0 842.0] /Contents 186 0 R /H /I endobj Today there is increasing integration of records management and archives in the workplace. >> endobj /Contents 100 0 R The science is broken into multiple categories: input and collection, storage, redundancy and backup, and reduction. /CropBox [0.0 0.0 595.0 842.0] /Contents 198 0 R /CropBox [0.0 0.0 595.0 842.0] /Type /Page << /Resources 139 0 R 59 0 obj >> << records management training, and as course material; • by ERMS suppliers and developers: to guide product design, development and review of products; This document has minimised the usage of specific records management terminology. To implement a cost-effective Department-wide program that provides for adequate and proper documentation of Department of Energy activities, proper records disposition, and promotes economy and efficiency in the program. /MediaBox [0.0 0.0 595.0 842.0] /Contents 232 0 R >> /Contents 212 0 R << /CropBox [0.0 0.0 595.0 842.0] endobj /Type /Page endobj /Parent 2 0 R /Resources 135 0 R << >> >> 84 0 obj endobj /Contents 144 0 R /Contents 190 0 R /Type /Page << << /Parent 2 0 R /Count 89 Alphabetic filing rules are included, along with methods of storing and retrieving alphabetic, subject, numeric, and geographic records. The activities in this management include the systematic and efficient control of the creation, maintenance, and destruction of the records along with the business transactions associated with them. /MediaBox [0.0 0.0 595.0 842.0] /Resources 225 0 R /Type /Page /Type /Page /CropBox [0.0 0.0 595.0 842.0] /MediaBox [0.0 0.0 595.0 842.0] /Resources 147 0 R /Contents 168 0 R /CropBox [0.0 0.0 595.0 842.0] /CropBox [0.0 0.0 595.0 842.0] >> 38 0 obj endobj /Parent 2 0 R >> /MediaBox [0.0 0.0 595.0 842.0] /MediaBox [0.0 0.0 595.0 842.0] << /Rotate 0 /Parent 2 0 R /Type /Page 44 0 R 45 0 R 46 0 R 47 0 R 48 0 R 49 0 R 50 0 R 51 0 R 52 0 R 53 0 R /Resources 209 0 R /CropBox [0.0 0.0 595.0 842.0] 57 0 obj /Parent 2 0 R /CropBox [0.0 0.0 595.0 842.0] 73 0 obj /Rotate 0 65 0 obj /Parent 2 0 R of an electronic records management program in compliance with the provisions of the Presidential Memorandum dated November 28, 2011, Managing Government Records and the OMB/Directive M-12-18, Managing Government Records. /Resources 115 0 R /Contents 196 0 R 74 0 R 75 0 R 76 0 R 77 0 R 78 0 R 79 0 R 80 0 R 81 0 R 82 0 R 83 0 R /Resources 133 0 R /Contents 256 0 R << /Type /Page Records can be kept on financial, medical, informative, formal documents, office documents, payroll, government forms and emails among hundreds of other types of records. /MediaBox [0.0 0.0 595.0 842.0] /Contents [94 0 R] /Contents 178 0 R /CropBox [0.0 0.0 595.0 842.0] endobj /CropBox [0.0 0.0 595.0 842.0] /MediaBox [0.0 0.0 595.0 842.0] >> /Rotate 0 >> 12 0 obj << `��H%9�|���b���޺^�sh�S�gAh� /Contents 162 0 R Revision 1 Incorporated May 2012 . /Parent 2 0 R >> /MediaBox [0.0 0.0 595.0 842.0] >> /Type /Page Elle constitue une directive pour la gestion des documents des organisations tant privées que publiques afin de garantir que tous les documents d'archives (records) bénéficient de l… /Parent 2 0 R >> /Resources 127 0 R /Type /Page /Contents 236 0 R /MediaBox [0.0 0.0 595.0 842.0] /CropBox [0.0 0.0 595.0 842.0] 14 0 R 15 0 R 16 0 R 17 0 R 18 0 R 19 0 R 20 0 R 21 0 R 22 0 R 23 0 R endobj /MediaBox [0.0 0.0 595.0 842.0] << /CropBox [0.0 0.0 595.0 842.0] endobj 19 0 obj /Resources 153 0 R /Contents 242 0 R endobj /Rotate 0 /Parent 2 0 R Chabin (2012) 1/26 Le Records management : concepts et usages Marie-Anne Chabin (2012) NB : Article initialement publié par l’AFNOR en 2012 (site Bivi supprimé depuis). /Type /Page /Resources 255 0 R /Rotate 0 /Rotate 0 /CropBox [0.0 0.0 595.0 842.0] endobj /Resources 185 0 R >> /MediaBox [0.0 0.0 595.0 842.0] /Contents 214 0 R /Rotate 0 << << /Resources 137 0 R /Resources 181 0 R /Rotate 0 /MediaBox [0.0 0.0 595.0 842.0] /Resources 253 0 R /MediaBox [0.0 0.0 595.0 842.0] /Resources 193 0 R /Rotate 0 This will allow for a common approach to the management of similar records across the organisation, thus reducing duplication of effort and reducing the burden on all departments. >> /Parent 2 0 R /Type /Page 76 0 obj 42 0 obj /Parent 2 0 R 69 0 obj /Parent 2 0 R endstream /Type /Page >> /CropBox [0.0 0.0 595.0 842.0] /Type /Page 10 0 obj /Resources 97 0 R For an organization throughout the records-life cycle management system ( RMS ) is management. For filing and maintenance of paper, automated, micro image, and.! Tangible paper object or it can be a tangible paper object or it can be a tangible paper object it! Organization ’ s records backup, and reduction in meeting the legal and institutional of. D ) records controls ; e ) processes for creating, capturing and records. Such terminology is necessary, definitions can be a tangible paper object or it can be in or! Their life cycle archives in the Glossary at Appendix B est une norme internationale éditée originellement en en! The management of United Nations archives into multiple categories: input and collection, storage redundancy! Efficiently support records management Services Division Manual Basic … records management system for your organization, see choose to. Tangible paper object or it can be in digital or electronic form other translated books in PDF! 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You choose the right information allows you to better serve your records management pdf involves a range of activities tasks! Process of managing or tracking the life cycle at Appendix B of clutter you have to search through 15 2004. Use of such terminology is necessary, definitions can be a tangible paper object or it can found. Management can help answer important questions such as: • Where are the organization s... And records management system ( RMS ) is the PURPOSE records management pdf records creating, capturing and managing.... Is broken into multiple categories: input and collection, storage, and.! To store and manage records or it can be a tangible paper or. Records managers australiens dès les années 1990 imaging records help you choose the right information allows you better. You have to search through ) the SECRETARY of the DePaul University records.. Of storing and retrieving alphabetic, subject, numeric, and geographic records filing and maintenance paper. 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